Rachel Bennett

• Phone: +61 2 8000 5555
• Email: rachel.bennett@email.com
• Location: Sydney, Australia
• LinkedIn: rachelbennettadmin

Summary

Six years of dedicated experience in administrative support, adept at streamlining office operations and enhancing team productivity. Proven ability to manage complex calendars, coordinate extensive travel arrangements, and maintain highly organized digital and physical filing systems, contributing to a 15% reduction in document retrieval times. Consistently recognized for exceptional communication skills and a proactive approach to problem-solving within fast-paced corporate environments.

Experience

Administrative Assistant, Aurora Financial Group -- Sydney, Australia

Mar 2020 – present

• Managed extensive daily scheduling for a team of 10 financial advisors, ensuring timely attendance at client meetings and internal briefings.

• Coordinated domestic and international travel arrangements, including flights, accommodation, and itineraries, for senior management, resulting in seamless business trips.

• Implemented a new digital document management system, improving information accessibility and reducing manual filing time by 20%.

• Prepared and formatted critical financial reports and presentations, ensuring accuracy and adherence to company branding guidelines.

• Maintained office supplies inventory, negotiating with vendors to secure cost savings of approximately 10% annually on essential items.

Office Assistant, Harbour City Solutions -- Sydney, Australia

Aug 2017 – Feb 2020

• Provided comprehensive administrative support to a dynamic team of 5, handling correspondence, phone calls, and visitor reception.

• Organized and prepared meeting rooms, including setting up AV equipment and distributing agendas, for over 30 meetings per month.

• Processed incoming and outgoing mail and packages, ensuring accurate distribution and timely delivery.

• Assisted with data entry and maintained client databases, ensuring information was current and accessible.

• Managed office equipment, coordinating maintenance and repairs to minimize downtime and ensure operational efficiency.

Education

TAFE NSW, Ultimo Campus, Certificate IV in Business Administration in Business Administration -- Sydney, Australia

Feb 2016 – June 2017

Skills

Office Software: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Calendar), SharePoint, Zoom, Microsoft Teams

Administrative Support: Calendar Management, Travel Coordination, Expense Reporting, Document Management, Data Entry, Meeting Scheduling, Office Supply Management, Vendor Relations, Correspondence Handling

Communication & Organization: Professional Communication, Interpersonal Skills, Time Management, Prioritization, Problem-Solving, Attention to Detail, Record Keeping, Multitasking